Notice on Applications for Residence PermitExtension/Alteration during the Period of Prevention and Control of NovelCoronavirus Epidemic

关于新冠肺炎疫情防控期间国际学生办理居留许可变更/延期的通知

Dear students,

In order to strengthen the prevention and controlof the novel coronavirus epidemic, reduce gathering and flow of people, andensure the safety and health of the faculty, staff and students, non-contactservice is practiced to handle international students’ residence permitextension/alteration during the period of epidemic prevention and control.Details are as follows:

1. Submit an application

The International student should submit thefollowing documents to his/her host institute.

a. Application Form for Study Duration/ResidencePermit Extension/Alteration (see attached);

b. Documents listed in the attached ApplicationForm.   

2. Check the documents

After the documents have been checked by the hostinstitute, the student should email a scanned copy of the above documents towangshuolei@ucas.ac.cn. The International Students Office will recheck and processthe applications online.

Please include in the email the student’s name,student ID number, passport number, name of the host institute, and whetheror not the passport is a newly-issued one.

3. Mail the stamped form 

After the application is approved, we will mailthe stamped original VISA/STAY PERMIT/RESIDENCE PERMIT APPLICATION FORM (forstudents in Beijing) or JW202 (for students outside Beijing) to the recipientas specified.

Please include in the email the address and thephone number of the recipient (The address and contact information must be clearin case the mail may not reach the right person due to communication barriersbetween the student and the deliveryman.).

4. Special Reminder

a. Accordingto the Exit-Entry Administration Law, if an international student has obtaineda new passport in China, he/she shall apply for residence permit alteration atthe local authorities for entry-exit affairs within 10 days.

b. As we arenow in a critical period for epidemic prevention and control, we only accepturgent applications from students who are newly-issued passport holders orabout-to-expire passport holders. Other applications will be accepted from May1 to 20, 2020.

c. Since express delivery takes longer time thesedays, we cannot guarantee the date when you can receive the mail. Please submitan application early as possible if you really need to do so.

d.  Forenquiry, email wangshuolei@ucas.ac.cn.

Further notice will be issued about when toresume on-site business according to the changes of the measures for epidemicprevention and control and related administrative measures of the University.

Attachment:Application Form for Study Duration/Residence Permit Extension/Alteration.

为切实加强我校新冠肺炎疫情防控工作，减少人员流动、确保广大师生的身体健康和生命安全，经研究决定，在疫情防控期间采取无接触审批办理的方式，处理在此期间的国际学生居留许可变更/延期。现将有关事项通知如下：

一、提出申请

由国际学生将以下申请材料提交给培养单位审核：

（1）《中国科学院大学国际学生修学年限/居留许可延期/变更申请表》（附件）；

（2）附件申请表中列明的应交材料。

二、材料审核

培养单位审核同意后，将上述材料扫描件发送至wangshuolei@ucas.ac.cn，由留办进行复审和办理网上申请手续。

邮件中请说明以下内容：办理学生姓名、学号、护照号、培养单位名称、是否近期取得新护照。

三、寄送盖章表格

我办审核通过后，将尽快把加盖公章的《外国人签证证件申请表》（京内学生）或JW202（京外学生）原件按指定方式寄送至收件人。

请务必在邮件中写明联系人、联系地址及电话（请勿填写国际学生为接收人，以免快递员与国际学生沟通有障碍收不到材料）。

四、其他事项

1. 国际学生在中国境内取得新护照，按出入境法规要求，应于取得新护照的10天内向所在地出入境管理部门申请办理居留许可变更。

2. 因目前处于疫情防控关键时期，如不属于近期取得新护照或居留许可即将到期等紧急情况，请于2020年夏季批次居留许可延期期间，即2020年5月1日至20日集中办理。

3. 目前由于快递寄送时限较长，无法保证收到快递的时间，如确实必要当下办理的，应尽早提出申请。

4. 可发邮件至wangshuolei@ucas.ac.cn咨询以上业务。